SharepointFlyHigh: Configuring Alerts in SharePoint 2010

Saturday, 6 December 2014

Configuring Alerts in SharePoint 2010

Introduction:

SharePoint 2010 provides the capability to subscribe the content through a feature called "Alerts". Alerts can be subscribed for at the four different levels of list, document library, list item and a document. In this article we will be seeing how to create an alert for a particular user subscribed for a document library.

Create an alert for Document Library:

Click on the login credential which is visible in the top right corner; go to My Settings.
Click on My Alerts.
You can click on "Add Alert" to create a new alert.
Choose a document library or list for which the alert should be subscribed.
Click on Next.
Modify the properties according to your requirement.
Click on Ok.
A new Alert is successfully added.

Alternative method:

I am going to add an alert for the document library.
Go to "Shared Documents".
In the ribbon interface, Select Library Tools => Library => Alert Me
Click on "Set alert on this library" to create a new alert.

Create an alert for Document:

I am going to add an alert for the document.
Go to "Shared Documents"; select the document for which the alert is to be set.
In the ribbon interface , Select Library Tools => Library => Alert Me
Click on "Set alert on this document" to create a new alert for the document.

User Alerts:

Go to Site Actions => Site Settings => Site Administration =>User Alerts.
Select the user from the drop down to show all the alerts created by that user and click on "Update".
You will able to see all the alerts created by the user.
To delete a particular alert, select the alert and click on "Delete Selected Alerts".